ArticlesBlog

Managing Files on Your Chromebook

Managing Files on Your Chromebook


[Managing Files on Your Chromebook] We’re gonna spend a few moments today
talking about managing files on your Chromebook. Often times you
have to download an image or a file onto your Chromebook, and knowing where those
files go and how to manage that is important. So, I’m on a website here, and let’s say I want to view this pdf. So I’m going to open up this PDF here.
And in this PDF I’m going to need to save that because that’s something that
I’m going to need to reference quite often, so instead of just looking at it
here I’m gonna want to download it. Now you can just look at it of course, but
sometimes if you need it for future reference you might need to download it.
So I’m gonna click download and the files box opens. And it’s important to
kind of know how to navigate this, so we’re just gonna take a few moments to
look at that. What you’ll notice is your downloads folder. Your downloads folder
will open and I could just click Save here and it’s gonna save it right into
my downloads folder. So if I needed it for some other purpose, it’s only going
to be stored on this device and that may be okay if it’s a temporary file. But you
also, because you’re on a Chromebook, have the wonderful opportunity to go over to
the left and actually navigate in your Google Drive. So maybe I have a folder in
My Drive that I want to save this into and actually save it to the cloud so
that I can get to it from any Chromebook. Because this is one of those rare
opportunities that if I download something to the Downloads folder it’s
actually only staying on this Chromebook. And the beauty of using Google is
that if you store some things in the cloud you can get to them from anywhere.
So if you download it into the Downloads folder it’s going to stay on this device.
So I’m gonna go into my Drive and save it into my drive instead. And if you’ve
got folders you’ll notice when I open this up all my folders are showing up.
And so I could choose a folder and there are even sub-folders that I can put my
files into. But maybe I don’t yet have a folder for this. So I’m going to create a
folder in My Drive. So I’m gonna click on My Drive and then I’m going to make a
new folder and this is actually making a new folder in the cloud in my Drive. So
I’m going to call this Teaching Support Documents and when I
click off of that there’s that folder. So I’m going to go inside Teaching Support
Documents and there’s nothing there because I just created it. And I want to
save this document into the Teaching Support Documents folder, so I’m gonna
click Save. Now I did that on the files window from
my Chromebook and notice I get a message over here, and it says it’s been
downloaded successfully. So just to show you what happened I’m gonna now go into
Google via the Rubik’s Cube or the waffle menu because I want to show you
that this did indeed go into my Google Drive even though I downloaded it into
that files folder because I navigated to My Drive. So in my drive I should
have a new folder. And I’m going to go down on the Left called Teaching Support
Documents and there it is, my Teaching Support Documents folder. And if I click
on that it’s going to show that that PDF I just downloaded to this computer is
now in my Drive. Again had I selected to save it in the Downloads folder it
would not appear in my Google Drive and would not be available anywhere. So it’s
important to know that your Drive is a place that you can store things and
access from anywhere. So that downloads folder is sort of the default, so if you
don’t know to go over and navigate to your Drive it will save it in your
downloads folder. So now let’s talk about screenshots because a lot of times
people will take a screenshot of their device. So let’s say that I want to take
a screenshot of something and annotate it for later. And since I’m going to be
talking about this rubric evaluation I want to take a screenshot of this top
part. So to take a screenshot, just as a review, it’s control, shift and the button
that looks like the square with the two lines after it. And after we press that notice we get a
cross hair. And I’m going to just take this screenshot of this portion of the
rubric. I’m going to release when I’m ready and you’ll notice it said
“screenshot taken”. Now that does two things, it puts it on the clipboard so I
could go somewhere immediately and paste it, but I also want to show you that it
goes into your downloads folder. So notice there’s a link here that says
“show in folder”. So I’m going to open that up so that you can see where this
screenshot actually went. So when this loads you’ll notice right away that the
Downloads folder is highlighted, because anytime you take a screenshot on your
Chromebook it will go directly into the Downloads folder. So I have this
screenshot and just to show you I’ll double click on it. You’ll see today’s
date and it does always name screenshots with the name and the date.
So there’s my screenshot, but I’m going to need this screenshot in my Google
Drive because I need it for another purpose. I need to share it with someone
else. So I want to get it off the actual computer hard drive and I want to put it
into my drive. So you actually can since this is something, remember I have my
folder that’s teaching support documents that’s in my drive, so I’m going to go
over to Teaching Support Documents. There it is. I can actually drag and drop,
notice it’s highlighted blue. I’m going to drag that into the Teaching Support
Documents, so now I have the PDF and that screenshot that I just took right inside
my Teaching Support Documents folder. So again this is using that file menu. But
if I go back over here to Teaching Support Documents in the view that
you’re used to with Google Drive, you’ll see both of them are there. So you
actually have the ability to move things from your downloads folder and put them
into your Google Drive folder. Now if you have a lot of folders this can get a
little cumbersome. I do have a lot of folders within folders, but the more you
get used to the organization of the folders and easier it is. I much would
rather have folders with things inside than just thousands of things that are
disorganized. So again screenshots are stored in
downloads. Downloads are actually on this device and not available when I log in
on a different Chromebook. It’s only going to be available on this Chromebook.
So if I want it to be available everywhere in Google Drive I’m going to
need to move it out of downloads and put it into my Google Drive.
Now what if I’m not taking a screenshot and I’m not actively downloading
something? How do I find my files when I’m on the Chromebook? Well this is not
going to help me because this is only going to get me to my Google Drive
folders. Now I have a shortcut here on the bottom to my files that I’ve added
to the taskbar down here. So if you don’t see files on the bottom remember you can
go to your launcher, and you can go through all apps until you find your
files. And if I were you I would drag and drop this to your task bar so that it
adds it to the task bar. But you can also just click here and access that files
menu. And that’s going to show you not only the files that you have in Google
Drive, it’s also going to show you those downloads items that you’ve either saved
to your Chromebook, downloaded PDFs or screenshots you’ve
taken. So hopefully this has been helpful for you to learn how to manage and
manipulate your files on your Chromebook.

Comment here